Class Takeaways — How to Run a Meeting Effectively

Mastering the Art of Facilitation: The Five PsMastering the Art of Facilitation: The Five Ps Effective communication is essential for success in both personal and professional realms. Among the various communication skills, facilitation stands as a critical ability that enables individuals to lead engaging and productive discussions. To enhance this skill, lecturer Matt Abrahams introduces the “five Ps” of successful facilitation. 1. Purpose: Define the clear purpose or goal of the meeting or conversation. Establishing the purpose early on ensures that all participants have a shared understanding of the desired outcome. 2. Preparation: Adequately prepare for the facilitation by gathering necessary information, researching the topic, and identifying potential areas for discussion. 3. Process: Establish a clear and structured process for the meeting or conversation, including an agenda, rules for participation, and time management techniques. 4. Participation: Actively involve all participants and encourage their contributions. Employ techniques such as active listening, seeking diverse perspectives, and recognizing contributions. 5. Product: Establish a tangible outcome from the facilitation, whether it be a decision, recommendation, or action plan. Ensure that the outcome is clear, agreed upon, and has a plan for follow-up. Adopting these five Ps can significantly improve the effectiveness of facilitation. By following these principles, you can create collaborative and productive discussions that lead to meaningful outcomes.

Knowing how to run a meeting, moderate a panel, or broker an important conversation can be critical to your professional and personal success. Rather than seeing these interactions as hurdles to overcome, there are strategies to make them smoother and more collaborative.

In his class, Essentials of Strategic Communicationlecturer Matt Abrahams explains the five Ps of successful facilitation. In this short video, he offers tools you can use the next time you need to guide a crucial discussion.


No comments yet. Why don’t you start the discussion?

Leave a Reply

Your email address will not be published. Required fields are marked *